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In planning your event
we understanding it sometimes is difficult to identify what is necessary to
plan a successful and enjoyable event.
We have a large client base and have supplied broad range of
events. We are dedicated to help you
create the proper setting for your event, please do not hesitate to contact
us and use our experience to assist in determining appropriate equipment for
your event. Also, upon request we
provide free site evaluations to ensure that you are comfortable with your
equipment selection. We encourage you
to provide us with your suggestions or comments to enhance our business and
website. |
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v When planning a
graduation party open house, a good rule of thumb is to plan for half of your
guests at any one time. This is a starting
point for determining your equipment needs.
v Adding a tent to
any special occasion can make for a festive atmosphere and is a good way to
hedge against inclement weather (rain, direct sunlight, etc.). A tent is a great way to keep the event outside
and reduce the traffic in your home. v Some of our
popular party packages that are used for graduation parties include: Ø Package #2 -- 10’ x 20’ Frame tent that accommodates up to 24 guests. Can be used on hard or soft surfaces. Perfect for a driveway setup. Ø Package #3 -- 20’ x 20’ Pole tent that accommodates up to 48
guests. Can be used on soft surfaces
only. Ø Package #4 -- 20’ x 20’ Frame tent that accommodates up to
48guests. Can be used on hard or soft
surfaces. Great package for a driveway
setup. Ø Package #5 -- 20’ x 30’ Pole tent that accommodates up to 72
guests. Can be used on soft surfaces
only. v Extra tables are
sometimes necessary for food, beverages, deserts, cakes, or gifts. v Fill ‘N Chill tables
are popular and are many times used to chill fruit, cold foods, or
beverages. These tables have a lot of
flexibility and allow our clients to get creative. v Decorations and
Table covering can dress up your event. v An ice cream cart can be a great
edition to your event and who can pass up cold refreshing treat on a hot
afternoon. Also, they can create extra
freezer / cold storage space. v If your event
plans will continue into the evening hours you may consider rope lights
to create some soft light and keep your guests safe. v The most popular
weekends for graduations are the 3rd and 4th weekend in
June. You may want to consider
weekends late in May or early in July to avoid chaos and conflicts with other
graduation parties. v Reserve your
dates early for both your equipment rental and caterers. It is best to reserve your dates 2 – 4
months in advance since the 3rd and 4th weekend in June
is the most popular for graduation parties.
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Family
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v Identifying a
location is an important part of planning any event. If the location is in a backyard or local
recreational area, ensure that there is ample space for your event and
parking. When using a common area in a
subdivision ensure that you reserve the space and obtain the proper
authorization. If using a local park
or recreational area it may be necessary to obtain a permit for your
event. Contact your local
park or recreational area offices to determine the necessary
requirements. v Upon selecting a
location evaluate if a tent may be necessary.
Reserving a tent can make the occasion more festive and it provides
shelter incase of inclement weather (rain, direct sunlight, etc.). v Some of our
popular party packages that are used for family reunions include: Ø Package #5 -- 20’ x 30’ Pole tent that accommodates up to 72
guests. This tent can be used on soft
surfaces only. Ø Package #6 -- 20’ x 40’ Pole tent that accommodates up to 96
guests. This tent can be used on soft
surfaces only. Ø Package #7 -- 20’ x 40’ Pole tent that accommodates up to 96
guests. This tent can be used on soft
surfaces only and the package includes a bouncer and games. Ø Package #8 -- 20’ x 60’ Frame tent that accommodates up to 144
guests. Can be used on hard or soft
surfaces and the package includes a bouncer and games. v Extra tables are
sometimes necessary for food, beverages, deserts, cakes, or gifts. v Food planning
for an event is very important and some say it is the most important. There are several options,
one option is to have a “potluck” where everyone brings a dish or two to
pass. Another option is to purchase
the food and prepare it on site or in other cases you may decide to hire a
caterer. When planning it is important
to determine what equipment (i.e. chaffers, coolers, serving dishes, grills,
etc.) will be needed for food preparation and presentation. v Fill ‘N Chill tables
are popular and are many times used to chill fruit, cold foods, or
beverages. These tables have a lot of
flexibility and allow our clients to get creative. v Decorations and
Table covering can dress up your event. v An ice cream cart can be a great
edition to your event and who can pass up cold refreshing treat on a hot
afternoon. Also, our ice cream carts are
equipped with cold plate technology and this allows the cart to maintain
temperatures below freezing for periods greater than 24 hours without
power. Our carts are great for ice and
cold food storage at recreational areas with limited access to power. v If your event
plans will continue into the evening hours you may consider rope lights
to create some soft light and keep your guests safe. v Games can be an important part
of an event and create some interactive time between guests. Popular games that are used at events are
potato sacks for races and tug-o-war ropes for pulling contests. We have a selection of other games that our
popular with many of our clients. v Bouncers are a
great edition to any event. This
provides hours of entertainment and great enjoyment for the kids. v A generator
may be necessary depending on the entertainment, food, or concession (i.e.
caterers, dj’s, bouncers, etc.) provided at the
event and if power is accessible. |
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v Identifying a
location is an important part of planning any event. If the location is in a backyard or on the
street, ensure that there is ample space for your event. When using a common area in a subdivision
ensure that you reserve the space and obtain the proper authorization. If using your street it may be necessary to
obtain a permit for your event.
Contact your municipal offices to determine the necessary
requirements. v Upon selecting a
location evaluate if a tent may be necessary.
Reserving a tent can make the occasion more festive and it provides
shelter incase of inclement weather (rain, direct sunlight, etc.). v Some of our
popular party packages that are used for block parties include: Ø Package #2 -- 10’ x 20’ Frame tent that accommodates up to 24
guests. Can be used on hard or soft
surfaces. Perfect for a driveway
setup. Ø Package #3 -- 20’ x 20’ Pole tent that accommodates up to 48
guests. Can be used on soft surfaces
only. Ø Package #4 -- 20’ x 20’ Frame tent that accommodates up to
48guests. Can be used on hard or soft
surfaces. Great package for a driveway
setup. v Extra tables are
sometimes necessary for food, beverages, deserts, cakes, or gifts. v Food planning
for an event is very important and some say it is the most important. There are several options,
one option is to have a “potluck” where everyone brings a dish or two to
pass. Another option is to purchase
the food and prepare it on site or in other cases you may decide to hire a
caterer. When planning it is important
to determine what equipment (i.e. chaffers, coolers, serving dishes, grills,
etc.) will be needed for food preparation and presentation. v Fill ‘N Chill tables
are popular and are many times used to chill fruit, cold foods, or
beverages. These tables have a lot of
flexibility and allow our clients to get creative. v Decorations and
Table covering can dress up your event. v An ice cream cart can be a great
edition to your event and who can pass up cold refreshing treat on a hot
afternoon. Also, our ice cream carts
are equipped with cold plate technology and this allows the cart to maintain
temperatures below freezing for periods greater than 24 hours without
power. Our carts are great for ice and
cold food storage at recreational areas with limited access to power. v If your event
plans will continue into the evening hours you may consider rope lights
to create some soft light and keep your guests safe. v Games can be an important part
of an event and create some interactive time between guests. Popular games that are used at block parties
are potato sacks for races and tug-o-war ropes for pulling contests. We have a selection of other games that our
popular with many of our clients. v Bouncers are a
great edition to any event. This
provides hours of entertainment and great enjoyment for the kids. v A generator
may be necessary depending on the entertainment, food, or concession (i.e.
caterers, dj’s, bouncers, etc.) provided at the
event and if power is accessible. |
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v Identifying a
location is an important part of planning any event. If the location is in a parking lot or
local recreational area, ensure that there is ample space for your event and
parking. When using a common area
ensure that you reserve the space and obtain the proper authorization. If using a local park or recreational area
it may be necessary to obtain a permit for your event. Contact your local park
or recreational area offices to determine the necessary requirements. v Upon selecting a
location evaluate if a tent may be necessary.
Reserving a tent can make the occasion more festive and it provides
shelter incase of inclement weather (rain, direct sunlight, etc.). v Some of our
popular party packages that are used for corporate events include: Ø Package #5 -- 20’ x 30’ Pole tent that accommodates up to 72
guests. This tent can be used on soft
surfaces only. Ø Package #6 -- 20’ x 40’ Pole tent that accommodates up to 96
guests. This tent can be used on soft
surfaces only. Ø Package #7 -- 20’ x 40’ Pole tent that accommodates up to 96
guests. This tent can be used on soft
surfaces only and the package includes a bouncer and games. Ø Package #8 -- 20’ x 60’ Frame tent that accommodates up to 144
guests. Can be used on hard or soft
surfaces and the package includes a bouncer and games. v Extra tables are
sometimes necessary for food, beverages, deserts, cakes, or gifts. v Food planning
for an event is very important and some say it is the most important. There are several options,
one option is to have a “potluck” where everyone brings a dish or two to
pass. Another option is to purchase the
food and prepare it on site or in other cases you may decide to hire a
caterer. When planning it is important
to determine what equipment (i.e. chaffers, coolers, serving dishes, grills,
etc.) will be needed for food preparation and presentation. v Fill ‘N Chill tables
are popular and are many times used to chill fruit, cold foods, or
beverages. These tables have a lot of
flexibility and allow our clients to get creative. v Decorations and
Table covering can dress up your event. v An ice cream cart can be a great
edition to your event and who can pass up cold refreshing treat on a hot
afternoon. Also, our ice cream carts
are equipped with cold plate technology and this allows the cart to maintain
temperatures below freezing for periods greater than 24 hours without
power. Our carts are great for ice and
cold food storage at recreational areas with limited access to power. v If your event
plans will continue into the evening hours you may consider rope lights
to create some soft light and keep your guests safe. v Games can be an important part
of an event and create some interactive time between guests. Popular games that are used at corporate
events are potato sacks for races and tug-o-war ropes for pulling contests. We have a selection of other games that our
popular with many of our clients. v Depending on the
age group of the kids attending the event bouncers are a
great edition. Bouncers provide hours
of entertainment and great enjoyment for the kids. v A generator
may be necessary depending on the entertainment, food, or concession (i.e.
caterers, dj’s, bouncers, etc.) provided at the
event and if power is accessible. |
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v We have a
knowledgeable staff that can assist with organizing any event. Please contact us if you have any questions
or require any additional information.
v Parks that are
popular with our clients are listed below: Ø Ø Note: To download park
maps you must have Adobe reader installed.
Click
the link at the bottom of the page to download Adobe. v When estimating
beverages for your event it can be challenging. We have provided some guidelines to assist
in making your purchases: Ø Punch: One gallon of punch will provide 32 (3
ounce) beverages and will serve approximately 24 guests. Ø Coffee: One pound of coffee will provide 60 – 80 cups. Ø Cocktail
Napkins: Estimate 2 – 3
napkins per person for a three hour duration. Ø Liquor: A rule of thumb is two drinks per person, per hour. There are 21 to 28 drinks. per fifth of
liquor. The most popular selections
are Vodka, Rum, Scotch, Gin, and Bourbon.
Note: For a pre-dinner
cocktail an average estimate would be 2 – 3 drinks per person and for a party
the average estimate would be 3 – 4 drinks per person for the event. Ø Champagne: One case (12 fifths) will serve 50 guests (82 drinks). Note: A champagne
fountain will operate with a minimum of 3 bottles of champagne and a maximum
volume of 7 gallons. |
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Partytime Unlimited, LLC |
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We are located in Dearborn, Michigan and service the surrounding communities. Information subject to change without notice. All rights
reserved. |
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